OFFICES AND ROLES

PRESIDENT’S ROLE

The president is the chief executive of the Institute, overseeing all operations of the Institute, from academic affairs and international initiatives, to enrollment and students life and is responsible for setting future goals and give directions for the institute.
1. The president shall in conjunction with the board of senate be the appointing and disciplinary authority of the employee of the institute. Teachers and non vacation academic staff inclusive
2. The president serves as a national and international ambassador for the university community and acts on behalf of the Board of senate which delegate its authority to him
3. Providing vision for the institution and continuous leadership for the planning and operation of all aspect of the college’s programs and services in conformity with Board of senate policies
4. Delegating to appropriate staff members and committee powers and duties as directed by the board of senate of the institution
5. Exercising the discretionary power necessary to insure the continuous and efficient operation of the institution and be guided by other administrative matters not outlined above and for which no specific provision has been made in the law or by board of senate policies
6. He shall be a member of the board of senate
7. Any other duties assigned or delegated by the Board of senate.

INTERNATIONAL ADVISER

1. Provides information and advice to the Institute on programs available to it and in line with its goals.
2. Assists institute personnel in the design of structures to incorporate resources and teaching aids.
3. Recommends guest lecturers from other institutions and assists the Institute in requesting their participation in its program.
4. Provides academic counsel to Institute personnel.
5. Serves as liaison between the Institute and the Bakke Graduate University in matters such as issuing of certificates, potential grants, and educational resources.
6. Receives regular updates on the Institute

REGISTRAR

Office of the registrar
1. The registrar shall act as the secretary of the board of senate, management council, academic council and such other authorities, bodies and committee as prescribed
2. The registrar shall be the custodian of the records, common seal and such other property of the institute as the management council may commit to his charge
3. The registrar shall prepare and update the hand book of the statutes, ordinances and regulations approved by the authorities bodies or committees from time to time and make them available to all the respective members of the authorities and officers of the institute.
4. The registrar shall receive complaints and suggestions in regard to the improvement of administration and consider them appropriate actions.
5. Subject to the decisions of the authorities of the institute, the registrar shall have the power to enter into agreements, signs documents and authenticate records on behalf of the institute
6. The registrar shall be the appointing and the disciplinary authority of the students of the institute. An appeal by a person aggrieved by the decision of the registrar may be preferred within thirty days from the date of communication of such decision to the president
7. The registrar work in collaboration with the Dean Administration on students enrollment and admissions
8. Perform any other duties as may be directed by the board of senate.

DEAN ADMINISTRATION

1. The Administrative officer is responsible for maintaining day to day general administration of the institute, assisting the chief executive and supporting the staff team, working within the institute policies and procedures and in compliance to Territorial jurisdiction
2. The Administrative officer reports to the president directly on all issues likely to affect the operation of junction Arts.
3. Act as the main point of contact for visitors and callers, including reception duties.
4. Provide general administrative support for the institute programme, projects including assisting with administration of project work where appropriate and when agreed.
5. The general administrative duties includes
a. General word processing
b. Maintain general filing system, copying and faxing, general database and archive
c. Collation and distribution of minutes, reports and other documents
d. Dealing with incoming and outgoing mail and general emails
e. Minute taking for Board, team meetings and other meetings as required
f. Assist in matters relating to marketing and publicity for the institute
g. Arrange hospitality and welfare for staff of the institute
h. Provide administrative support for matters relating to the institute premises and operations including security, alarms, opening insurance, welfare and transport for staffs
i) Liaises with the registrar on student’s enrollments and admission.

DEAN ACADEMICS ROLES

It occupies a unique place in the continuum of academic administrators as the facilitating link among department chairpersons/school directors, faculty members, staff, students and the institute leadership. Its role is undertaken in the light of furthering the best interests of the students of the institution.
The Deans responsibilities includes, but are not limited to;
1. Coordinating the development of and implementing the Institute’s vision and goals statement
2. Leading and coordinating the institute strategic planning and curriculum development of the institution
3. Supervising, evaluating and support departments or faculties to promote excellence in instruction, creative productivity
4. Coordinating the process of staff selection and retention
5. Reviewing institution policies procedures, recommend appointment salary and ensuring policies and academic standards are followed strictly.
6. Overseeing the teaching and research function of the institution
7. Coordinate the students personal work, examinations, projects and supervisors

DEAN OF STUDENTS AFFAIRS

1. The Dean of Student’s Affairs provide social programs and support for students in the institute.
2. Collaborate with different departments; stay up to date on relevant student’s resources and work directly with students.
3. It serves as a point of information for students and responding to students needs.
4. While the work is primarily with non-academic issues, their office initiatives might include encouraging academic success and monitoring students who are struggling in classes
5. It coordinates the informal education and the extra-curriculum activities of student to perform the following.
a. Orientation for fresh student
b. Arrange for students hostel services and management
c. Students associations, student union government Elections, counseling and carrier services in line with the guidelines of the institute.
d. Coordinate special services for students with special needs
e. Regulation and protection of students rights
f. Student disciplinary matters, security of their lives and property.

BURSA/DIRECTOR OF FINANCE

1. The Director for Finance shall be responsible for day to day financial, accounting and purchases for the institute
2. The director for finance assist with preparation of financial statements, maintaining cash controls, supervising the payroll and personal administration, purchasing, maintaining accounts payable and receivable for management
3. Administer and monitor the financial system in order to ensure that the institute finances are maintained in an accurate and timely manner.
4. Oversee the accounts payable and receivable systems in order to ensure complete and accurate records of all monies.
5. To ensure accurate payment of salaries, benefits and allowance for all personnel
6. Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed
7. Prepares contracts for supplies as advised